Introduction of Job
We are a leading Real Estate Developer and Property Management Company in Bahrain, seeking an Admin Assistant to join our Maintenance Division. This is a great opportunity for individuals with strong administrative skills and a passion for property management. You’ll be an integral part of our team, helping to ensure smooth day-to-day operations while providing excellent customer service to our tenants and vendors.
Key Responsibilities
- Assist the Property Management team in daily operations, including managing tenant requests and coordinating maintenance services.
- Handle phone calls and emails from tenants and vendors, directing them to the right contacts or dispatching personnel as needed.
- Help tenants and vendors schedule maintenance, provide building information, and communicate procedures.
- Offer high-quality customer service by maintaining up-to-date tenant contact lists and manuals.
- Prepare monthly maintenance schedules, job cards, quotes, and invoices.
- Support the Maintenance Manager by creating and updating forms, spreadsheets, and documents.
- Manage correspondence with tenants, contractors, and third parties.
- Maintain insurance certificates for all contractors working on the properties.
- Coordinate contractor work schedules and communicate with tenants.
- Assist with general office duties, including ordering supplies and providing phone coverage.
- Keep accurate records of tenant contact information and emergency procedures.
- Handle special assignments and maintain an organized filing system for all related documents.
Qualifications
- 5-6 years of administrative experience in a commercial and residential property environment.
- Strong understanding of office and accounting procedures.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Knowledge of facilities operations and property management procedures.
- Excellent customer service skills and a strong ability to handle multiple tasks efficiently.
- Ability to work independently and solve problems effectively.
- Excellent communication skills, both written and verbal.
- Strong organizational and time management skills, with the ability to prioritize tasks.
Benefits
- Competitive salary and benefits package.
- Opportunity to work with a prestigious property management team.
- Gain valuable experience in a dynamic, fast-paced industry.
- Supportive and collaborative work environment.
How to Apply
If you meet the qualifications and are excited about this opportunity, please send your resume to recruitbh24@gmail.com. Take the next step in your career and join our growing team today!